Festivals

Use Jetty as your tool.

Everything you need to promote & manage your festival.
Control resources. Save time and money. Boost quality.

What Jetty does for Festivals

Festivals are among the most complex event management challenges to oversee. For a festival promoter, using Jetty will save a considerable amount of time and money, as well as giving peace of mind. Jetty helps the festival branding itself by providing the tools to cultivate a professional and well-organized network.

Jetty will offer invaluable help throughout all processes necessary to organize a festival, including: booking the lineup and other content; working with sponsors and vendors; communicating the event; recruiting volunteers; planning and producing technical production, site, hospitality and security; and general project management.

Jetty supports all levels of a festival organization from the top management to production management, even operatives on the ground and individual volunteers.

Here is a short summary of what Jetty has to offer in regards to tools and functions.
Contact us for a full review of your needs.

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Project management

Observe the overall of the status of your project plan and specific tasks that require attention.

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Using the Task functionality of Jetty will let you create a project plan. This can be as high level or detailed as you would like. By assigning the elements of the project to people in your organization, Jetty can document their work and provide an space for feedback. You have immediate status reports to prevent spending time worrying if things have been done or requiring constant updates from your colleagues.

With everyone working in the same system, you can get the information you need, when you need it.

Get notified when things are done via the Jetty platform, the Jetty App, or email.

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Jetty contains a notifications feature that makes it easy to stay updated on what has changed and what has been completed. You have the power to decide what updates should be communicated and to whom. This safeguards that your colleagues don’t drown in information but get alerted of critical updates. Notifications can be used within the Jetty platform, on the Jetty app, and also through email.

Keep track of the recruitment process for staff or volunteers.

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Using Jetty Builder to recruit staff or volunteers. This will save you a lot of time and effort. It gives you a streamlined process for the people applying. Jetty Builder will also offer you a complete overview of the staffing situation and how recruitment is going in terms of management.

Booking

Keep track of all your offers, quotes, and agreements.

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Jetty compiles all documentation. You’ll have fast access to your content, quotes to customers wanting to use your venue, offers or bids for artists, and/or agreements with suppliers or customers. This provides a complete overview of all that’s been proposed and agreed upon. Jetty provides another layer of assurance that you have budgeted accordingly and all terms of the agreement can be fulfilled and followed up on.

Business sensitive information, like quotes and contracts, also receive extra layers of protection, making sure that confidentiality is kept safe.

Get an instant overview of your booking situation.

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Jetty provides an immediate overview of the booking situation. You can create both list based or calendar based projects to organize your work. Jetty lets you filter out date spans, locations, or types of bookings with ease, making sure you will quickly see what is available. This can also be used by external parties, for instance giving clients the possibility to book your premises directly.

You can easily control what is shown, by using the User Management system of Jetty. This ensures that external parties or other parts of your organisation won’t access preliminary or sensitive information.

Quickly generate and circulate reliable information to everyone who needs to know.

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A large portion of event management is communicating. Whether the communication is forward facing (customers, suppliers, or participants) or behind the scenes (artists, renters, contractors, or vendors), this one system simplifies all your communication including schedules, directions, tech specs and contact information.

Rather than creating various info packs and emailing them again every time something changes, give your ‘need to know’ team access to Jetty, where they can find all the up to date information. Having real time updates in the field saves you a lot of time and reduces the risk that someone is working from outdated info.

Communications

Fuel your website with information about your content directly from Jetty.

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With Jetty as the home of details about your content – all of the who, what, when, where, & why – it makes sharing that info so much easier. You can easily broadcast information like press releases, photos, links, bios, and more by using Jetty’s API to automatically feed your website.

This will eliminate double work, save a lot of time, and ensure that all information is consistent. If anything changes, everyone will know.

Use Jetty’s headless CMS to give you complete control of your website.

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Have one less system to subscribe to by letting Jetty control the full content of your website. The state of the art headless CMS system built into Jetty will give you complete control over all your web content. The powerful APIs included with Jetty will enable integration with pretty much any website. It allows for detailed control over everything.

Collect texts, bios, and pictures by letting press & PR representatives do it for you, directly into Jetty.

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Save time, reduce mistakes, and streamline your work by letting those who should provide you with information place it directly into Jetty. Say goodbye to the days of copying from emails or spending your time searching the web!

Planning and advance

Foster a comprehensive workflow for all parts of your organization.

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The workflows cover the needs of all professions. You’ll have the power to direct focus on specific or combined teams, from technical staff to hospitality workers. Workflows can be as detailed as you would like them with the provided option to enable or disable detailed views as you prefer.

If you need adjusting the built in work flows, you can do so. And with Jetty Builder, you can easily create own from scratch.

Share crucial workflows with everyone to make sure nothing gets missed.

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Having your whole staff, as well as external parties such as suppliers, working in the same system makes sure nothing ends up forgotten in a folder somewhere, and ensures that no one ”didn’t get that email with updates”. Also, there is no risk of anyone working based on outdated schedules or the wrong version of an agreement or a specification.

There is only one version of everything, readily available to everybody who needs it.

Giving every piece of information a place ensures you’ll always have the answers at your fingertips.

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The built in workflows in Jetty contain a place for everything. Combined with powerful tagging and search features, it’s very easy to get the information you need. You’ll avoid having to browse through spreadsheets or weed through hierarchies. The workflows prevent important information from being overlooked or forgotten.

Getting the overview in Jetty will allow you to immediately see if anything is missing. Instead of spending time searching for that particular thing you need, you can shift your focus to the important things. Let Jetty do all the heavy lifting for you.

Operations

Plan and divide the work that needs to be done while providing clarity about priority level and deadlines.

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Jetty’s Staffing features gives you the oversight needed to see the big picture, but also includes all the details you require. Breaking something down to Tasks is a highly effective way to handle ad-hoc work and delegate as needed.

Tasks can be loaded with all the information needed for those performing them. They can be prioritized and connected to parts of your project, such as a location or a part of your content. You can also assign a deadline, a start time, or a time span. Jetty’s Staffing is a full fledged work management system built with you in mind.

Share crucial workflows with everyone to make sure nothing gets missed.

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Having your whole staff, as well as external parties such as suppliers, working in the same system makes sure nothing ends up forgotten. There will no longer be lost folders or ”I didn’t get that email” problems. Also, there is no risk of anyone using outdated schedules or wrong versions of an agreement.

There is only one version of everything, readily available to all who needs it. 

Get notified when things have changed via the Jetty platform, the Jetty App, or email.

Read more

Jetty contains a notifications feature that makes it easy to stay updated on what has changed. You can decide what changes should be communicated, and to whom. That way you’ll ensure colleagues don’t drown in information. Notifications can be used within the Jetty platform, on the Jetty app, and also through email.

Staff and Volunteers

Plan agendas and tasks more efficiently by defining outcomes, deadlines, and priorities.

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Jetty’s Staffing features gives you the oversight needed to see the big picture, but also includes all the details you require. Tasks can be loaded with all the information needed for those performing them.

Tasks can be prioritized or connected to parts of your project, such as a location or a part of your content. You can also assign a deadline, a start time, or a time span. Jetty’s Staffing is a full fledged work management system built with you in mind.

Use Jetty Builder to facilitate the recruitment of staff and volunteers.

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Jetty Builder is a powerful way to create your own workflows. One obvious way to use Jetty Builder is to create forms for gathering information from sources, both external and internal. The forms can be made publicly available. However, they can also contain internal sections to work with the collected information.

Jetty Builder can be used for recruitment of volunteers or staff. It also can also assist with RSVPs from participants or collecting information from suppliers, just to name a few things. With 20+ field types, conditional logic, and an easy interface structure, the uses of Jetty Builder are almost endless.

 

Use the Jetty App to keep your staff on the field updated in real time.

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The Jetty App is build with Tasks and Staffing in mind. Aimed for use by your operatives, it will give them all the information they need to do their job. Jetty’s App lets them report back to you directly so you’ll always be updated in real time.

The App will notify you of all changes, highlight work with expired deadlines, and allow for feedback on the work that has been done. In short, the Jetty App gives you all you need for managing and informing your staff.

Follow up and evaluation

Track the progress of your own work while keeping everyone else informed and focused.

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All information can be classified in Jetty according to its status. This makes it easy to track the progress of your work. You’ll know instantly what is done and what remains. See what tasks are ahead for both yourself and/or someone managing the work. Customers wanting progress reports can pull these themselves. Plus, someone stepping in to offer assistance will instantly know where to start.

Document all decisions made and the input given.

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Who approved that? Why did we make that decision? Who was involved in that discussion? Through the event management process, a large amount of decisions are made. Tracking the reasoning why can be important for discussions on fulfilment of agreements and contracts. You may want to figure out who should be included if something must be changed.

Jetty gives you ways of keeping track on approvals, discussions, and the process leading up to decisions. Now you’ll always have the background, should you need it.

Manage budgets effortlessly for each project, high level or detailed.

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The Economy features in Jetty lets you budget your project down to a detailed level. This feature will also provide an easy path to follow up on your actual costs and revenues. It gives you an immediate overview on budget versus reality.

Work smarter

Give every piece of information a place in Jetty so answers are always at your fingertips.

Read more

The built in workflows in Jetty contain a place for everything. Combined with powerful tagging and search features, it’s very easy to get the information you need. You’ll avoid having to browse through spreadsheets or weed through hierarchies.

This will help to make sure that nothing is overlooked. Getting the overview in Jetty will allow you to immediately see if anything is missing. Instead of spending time searching for that particular thing you need, you can shift your focus to the important things. Let Jetty do all the heavy lifting for you.

Get notified when things have changed via the Jetty platform, the Jetty App, or email.

Read more

Jetty contains a notifications feature that makes it easy to stay updated on what has changed. You can decide what changes should be communicated, and to whom. That way you’ll ensure colleagues don’t drown in information. Notifications can be used within the Jetty platform, on the Jetty app, and also through email.

Prevent constant questions from suppliers and participants by sharing on Jetty.

Read more

A large portion of event management is communicating. Whether the communication is forward facing (customers, suppliers, or participants) or behind the scenes (artists, renters, contractors, or vendors), this one system simplifies all your communication including schedules, directions, tech specs and contact information.

Rather than creating various info packs and emailing them again every time something changes, give your ‘need to know’ team access to Jetty, where they can find all the up to date information. Having real time updates in the field saves you a lot of time and reduces the risk that someone is working from outdated info.